Managing all of your content creators, assigning tasks, monitoring progress, editing, approving and publishing all of your content items can all be handled in Mintent using the workflows editor.
How Approval Workflows Work
Every content type has a unique process they go through from draft to publish. For example, blog posts might have 4 steps: draft, design (imagery), editing, publishing, where as tweets might only have two: draft and scheduled. In other instances you might have a complex web of approvals. Legal teams might have to get involved, or you might have to two different groups working on editing at the same time.
Regardless of the steps a content item goes through to get approved, Mintent can be customized to support each content type and their unique workflow.
How Workflows Appear in a Calendar Item
Once customized, for every new calendar item created the workflow associated with the content type for that item will automatically appear on the right hand side of the detail page.
Changing the Assignment of a Stage
When changing who is assigned to a stage, simply click the 'Modify' button:
Once the 'Assign' box opens, you can then edit the users you wish to assign to this stage. Once done, click Assign to save or Cancel to exit without saving.
Skipping a stage doesn't "complete" the stage, but bypasses it. There will still be an outstanding task for the original assignee to complete. Administrators are the only users that can skip stages. Skipping a stage is helpful if you're managing out-of-office scenarios, but it's not recommended for every day content management.
If you find yourself continuously skipping stages, let firstname.lastname@example.org know and we can work with you to update your workflow to match your new process.
How Workflows Get Displayed on the Calendar
Stage due dates and task deadlines
Each stage has a date associated with it. These become tasks assigned to each individual within that stage.
You can use the My Tasks tab on the top left of the Calendar to view the content items assigned to you across all items and what stage they're in for your own personal outstanding tasks.
The outstanding to-do's will appear in a list.
If you're looking for a Project View of all deadlines, across all stages, and all users, head to the Team Tasks view.
With the Team Tasks view, check marks and ! marks will appear to the left of every content item.
Checks indicate that the stage was complete on-time. A exclamation mark means that the content item has an overdue stage.
The target date/complete date is the date where your content item will appear on the editorial calendar.
If your content item enters Draft mode on January 1st, but the complete date for publishing is set for January 20th, the 20th is where on the editorial calendar you'll see the calendar item appear.